Festival Place are recruiting an Administration Assistant - 9 month fixed term contract - Reference number SS25341

Position Overview -
Undertaking operational administration at Festival Place covering financial management, car park administration and general administration. Alongside the Support Services Manager, this role is key in maintaining excellent standards of customer care and administration at all times.

Responsibilities -

OPERATIONAL MANAGEMENT
Assist in the generation of purchase orders and reconciling of invoices through the Company Computer Systems and excel spreadsheets and workbooks.
Assist with the Contractors Monthly reports
Assist with collation and filing of car park reports
Empty Lockers on a daily basis
Along with reception keep the management kitchen supplies topped up
Conduct daily/weekly reconciliation of Gift Cards and Car Park takings, lost property and support service money
Manage and control the day to day stationary needs of the business
Bank the takings as and when required by the business
Manage the staff room Klix machine and snack machine, ensuring that it remains adequately stocked and cleaned
Monitor the Petty cash in house
Type up Fire Audits from the Operational Managers to be distributed to the retailers.
Provide ad-hoc cover on the Management Suite Reception
Excellent excel and word skills
Excellent organisational skills with strong attention to detail.
Use own initiative, be proactive and flexible in work management
Undertake general administration duties as required by the business
Take an active role in any evacuation of the Centre, as delegated by the Duty Manager
RISK AND ASSET MANAGEMENT
Be aware of risk and compliance during the day-to-day operation
BRAND MANAGEMENT
Ensure all activities are carried out to corporate and client guidelines and philosophy
Escalate issues with possible impact on Festival Place to appropriate departments both internal and external
RELATIONSHIP MANAGEMENT
Develop and maintain productive relationships within the Festival Place team
Maintain positive relations with suppliers and assist in managing the relationship with sub-contractors
ADDITIONAL RESPONSIBILITIES
Adhere to all company policies and procedures
Undertake any other reasonable duties as required to meet the needs of the business
Attend any training or development courses as necessary
Take reasonable care for the health and safety of yourself, colleagues and the general public who may be affected by your acts or omissions at work.

What we are looking for -

Excellent excel and word skills
Excellent organisational skills with strong attention to detail
Generation of purchase orders and reconciling invoices
Cash management
Day to day collation of Management reports
Undertake administration duties as required by the business

To apply; log on to www.interserve.com/careers/search-and-apply

Jobs at Festival Place